Refund and Returns Policy
Warranty, Returns, and Exchanges Policy
Please note that any terms defined in our terms which are used in this Product Warranty, Returns and Exchanges Policy shall have the same meaning. This Product Warranty, Returns and Exchanges Policy forms part of the terms and is incorporated therein by reference.
We are committed to providing you with products that work as expected.
All products we sell are authentic unless otherwise stated, but due to their individual function and expected useful life, warranty terms may vary. Your satisfaction is extremely important to us and we will do everything in our power to promptly address your needs and concerns. Please review the information below to make sure you understand our warranty, return and exchange terms before making any purchases. Contact our customer service team at info@vapevibeca.com if you have any questions about this Product Warranty, Returns and Exchanges Policy.
Warranties
The only warranties we provide are those described below.
We offer a 90-day limited warranty from the date of purchase in Vape Vibe retail stores (“Stores”), or from the date of receipt of online orders. We also offer a 30-day limited warranty to cover manufacturing defects for batteries, mods and chargers produced by all other manufacturers.
Our warranties do not apply to: (i) cosmetic damage; (ii) damage caused in whole or in part by use with products or supplies other than those purchased from us; (iii) damage caused in whole or in part by accident, abuse, misuse, contact with liquid, fire or other external causes (including, without limitation, damage to electrical short circuits due to not keeping the thread connectors on atomizers, cartomizers, chargers, and batteries clean and dry, and damage due to battery failure caused by liquid leaking into the connection); (iv) damage caused in whole or in part by a service performed by anyone who is not us or one of our representatives; (v) damage caused in whole or in part because products have been modified without authorization in any way, including without limitation to alter functionality or capability, or because products have been used in connection with materials deemed inappropriate under applicable laws (determined in our staff’s sole discretion); (vi) damage caused in whole or in part by normal wear and tear or otherwise due to the normal aging of the product; (vii) damage caused in whole or in part by improper maintenance; (viii) damage caused in whole or in part by operation outside the product’s specifications. Additionally, our warranties do not cover batteries where basic cleaning and sanitation standards have not been maintained (batteries must be clean in order for our staff to handle and test the product to identify or verify a defect). Subject to the foregoing, our warranties only cover defects that arise through normal use of the applicable product.
Discontinued Products—items that have been discontinued but that we deem defective within the applicable warranty period will be compensated by store credit only.
Retail Store Purchases
Please return any unused products purchased at one of our retail stores to the location of purchase within 30 days of the original purchase, together with proof of purchase (your receipt) and all original packaging. One of our representatives will then assess the product and verify the nature of the issue.
If our representative determines the product to be defective, we will happily provide an exchange for the same or a similar model, or issue a store credit, at our sole discretion.
Please note that we will only issue refunds for products which: (i) have been assessed by one of our representatives and determined to be defective; (ii) are brand new, unused and unopened (i.e. still in their original packaging); and (iii) are returned to the original retail location of purchase together with proof of purchase (your receipt) within 14 days of the original purchase. Refunds will only be offered in the same form as the original form of payment tendered for the product. If such original form is not available, you will be entitled to an exchange or store credit instead.
We remind you that for consumer safety reasons, we are unable to accept returns of e-liquids, including at any of our retail locations.
Online Purchases
For warranty claims on products purchased through our Site, a claim must be submitted via e-mail to our customer service team at info@vapevibeca.com within 30 days of your order being delivered. Please ensure that your claim includes a detailed description of the issue, as well as the order number associated with the product in question. We may also request that you complete an online form with additional details about the issue, and/or provide a brief video or photo documenting the issue.
Depending on the situation, we may, but are not obligated to, provide you with a prepaid shipping return label to send your defective product back to us. Once the item is received at our warehouse our representative will examine the product for manufacturing defects. After the returned product is assessed by our representative and deemed to be defective, we will contact you with details of the replacement shipment or other applicable form of compensation (which option is at our sole discretion). Please note that your original shipping costs will only be refunded if all product(s) in the order are found to be defective while under warranty.
Damaged Shipments
In the event that your order has been damaged during shipping, we may require a photo of the damaged product(s) for feedback and quality control purposes, for both our shipping team and courier service.
Please reach out to our customer service team at info@vapevibeca.com with your order number to report a damaged order.
Order Discrepancies
In the case where there is any other discrepancy in the product(s) you receive in your order, please contact our customer service team at info@vapevibeca.com with your order number. You may be required to submit a photo of the product(s) received in your order, as well as a photo of the packing slip included in the order, for feedback and quality control purposes for our shipping team.
Refund or Credit for Unused Products Purchased Online
In order to return or exchange products purchased through our Site, you must contact our customer service team at info@vapevibeca.com within 6 days of your order being delivered. Please ensure that your claim includes the reason for the return request, whether you are requesting for a return or exchange, and the order number associated with the product in question.
Our customer service team will then provide you with an RMA number to reference your file, as well as the return shipping address. Please ensure that the unique RMA number is displayed clearly on the outside of the return package so that your return can be identified upon arrival to our warehouse. A prepaid shipping label will be provided to you for purposes of shipping the product to our warehouse.
Upon receipt at our warehouse, all returns will be assessed to ensure the product(s) are in fact brand new, unused and in a saleable condition. Once we determine this, we will initiate the exchange, credit or refund in the same form as the original method of payment tendered.
PLEASE NOTE THAT returns for refunds of any product(s) purchased through our Site (other than defective products) will be subject to a restocking fee equal to 10% of the price that you originally paid for the product(s) (including all applicable taxes). Due to the nature of our Site and shipping services, your original shipping fee and this restocking fee on returned orders are non-refundable.
Please also be advised that all of our packages are shipped using Canada Post’s Age Verification service to ensure that every person that places an order with us is at least the age of majority to purchase tobacco, nicotine and/or related products in their respective jurisdiction. If you are not able to present valid photo ID to confirm your age upon delivery or pickup, your package will be returned to us, and any items eligible for a refund will be subject to a fee equal to 50% of the price you originally paid for the product(s) plus shipping charges, plus all applicable taxes.
Products that have been used in any capacity shall not be refunded or exchanged for other products except in the case of a proven defect.
Products that are returned without prior confirmation from, or communication with, our customer service team may take up to an additional 14 business days to be processed.
Refunds typically take up to 72 working hours to process after the refund has been initiated, and another 5 business days from the date and time at which we receive the returned product.